The paper invoice era is largely over. The Ministry of Treasury and Finance widens the scope every year, and businesses that fall within it must switch within a set period. Here is who must switch, when and how.
e-Invoice vs. e-Archive
Both are invoices issued electronically. The difference is the buyer: if the buyer is registered in the e-Invoice system, an e-Invoice is issued; if not (for example, a consumer or an unregistered company), an e-Archive invoice is used. A business on e-Invoice must use e-Archive for unregistered buyers.
Who must comply?
- Businesses whose previous-year gross sales exceeded the threshold set by the Ministry
- E-commerce businesses selling goods and services online (within certain limits)
- Certain sectors such as fuel, automotive, real estate and vehicle trading
- Any taxpayer who chooses to switch voluntarily
Thresholds are updated periodically, so rather than memorising a number, check with your advisor every January.
Steps to switch
- Electronic seal or e-signature: Companies obtain an electronic seal; sole traders an e-signature.
- Method: Choose between the tax authority portal, a private provider or direct integration, based on your volume.
- Application: Apply through the chosen method and set up users.
- Settings: Configure templates, series, numbering and accounting software integration.
- First invoice: Test the flow with a trial invoice, then go live.
Common mistakes
- Missing the deadline and continuing to issue paper invoices
- Issuing e-Archive without checking whether the buyer is an e-Invoice user
- Not objecting to incoming e-Invoices within the deadline
- Not reconciling invoices with accounting records monthly
Ankara Muhasebem handles every step with you, from assessing your obligation to your first invoice. Rules and thresholds may change, so always confirm your current situation.
